Meet or beat
Statement Review
Almost every existing business hands you a statement at some point in the deal. Here's how to read it, compute what they really pay, and build the beat. No statement? Jump to projections.
1 · Get the statement
- Ask for the most recent full month — all pages. The fee summary is usually at the back.
- Easiest path: merchant uploads it at nextpaypos.com/statement-upload (10 MB max).
- A phone photo of the fee pages works fine to start.
- Three months is better than one if volume swings seasonally.
2 · Find the two numbers
- Total card volume — "Total sales / amount submitted / settled".
- Total fees — "Total fees / fees charged / total deductions". Include everything: discount, per-item, monthly, PCI, statement, batch fees.
- Watch for junk fees: PCI non-compliance ($19.95+/mo), annual fees, "regulatory" fees, inflated AmEx or keyed rates.
- Note the pricing model: tiered ("qual/mid/non-qual" = worst), flat rate, or interchange-plus.
3 · Effective rate calculator
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their current effective rate
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monthly savings with us
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annual savings — lead with this number
How to present it: "You paid $— to take $— in cards last month — that's —. We'll do the same for —, which puts $— a year back in your pocket. If I can show you that on paper, is there anything stopping us from moving forward?"
4 · Decide the play
| What the statement shows | The play |
|---|---|
| Effective rate over ~3% card-present | Easy beat on interchange-plus — or flip the whole cost to $0 with dual pricing. |
| Junk fees (PCI, statement, annual) | Line-item them in the proposal: "we don't charge these." Small numbers, big trust. |
| Already cheap (under ~2.2% CP) | Don't nickel-and-dime — win on product: better POS, pay-at-table, online ordering, support. Meet the rate, beat the stack. |
| Flat rate (Square/Stripe/Toast) | At $15k+/mo, interchange-plus nearly always wins. Below that, sell product + service. |
| Lease on the terminal ($30–$100/mo!) | Huge win: our placement model is $0 down without a 48-month non-cancellable lease. Check their lease end date. |
| Early termination fee in their contract | Quantify it vs annual savings — usually savings covers it in 1–3 months. Ask in Deal Desk about buyout options on bigger deals. |
No statement? Startup & projections worksheet
New businesses, new concepts, or owners who "can't find" the statement: build the numbers from projections. Underwriting works off estimates for new merchants — just keep them honest.
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projected gross monthly sales
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projected monthly card volume — use on the application
- Quote conservatively — underwriting may cap early volume and raise it with history.
- Startups are the best dual-pricing candidates: no habit of eating card fees yet.
- Cash-tight startup? $0-down placement (SkyTab, Clover placement) beats buying hardware.
- Any processing history helps — Square/Stripe/PayPal exports count as documentation.