Meet or beat

Statement Review

Almost every existing business hands you a statement at some point in the deal. Here's how to read it, compute what they really pay, and build the beat. No statement? Jump to projections.

1 · Get the statement

Ask for the most recent full month — all pages. The fee summary is usually at the back.
Easiest path: merchant uploads it at nextpaypos.com/statement-upload (10 MB max).
A phone photo of the fee pages works fine to start.
Three months is better than one if volume swings seasonally.

2 · Find the two numbers

Total card volume — "Total sales / amount submitted / settled".
Total fees — "Total fees / fees charged / total deductions". Include everything: discount, per-item, monthly, PCI, statement, batch fees.
Watch for junk fees: PCI non-compliance ($19.95+/mo), annual fees, "regulatory" fees, inflated AmEx or keyed rates.
Note the pricing model: tiered ("qual/mid/non-qual" = worst), flat rate, or interchange-plus.

3 · Effective rate calculator — Compare their costs to ours

Enter their statement info:

Total monthly card volume ($)

Number of transactions

Total monthly fees ($)

Our discount rate pricing:

Discount rate (basis points)

Per-transaction fee ($)

—

their current effective rate

—

our effective rate

—

monthly savings

—

annual savings — lead with this number

How to present it: "You paid $— in fees on $— in card volume last month — that's — effective. With our — discount rate, your cost drops to — — that's $— a year in your pocket. If I can show you that on paper, is there anything stopping us from moving forward?"

4 · Decide the play

What the statement shows	The play
Effective rate over ~3% card-present (3-4% offset to their customer)	Easy beat on interchange-plus — or flip the whole cost to $0 with dual pricing.
Junk fees (PCI, statement, annual)	Line-item them in the proposal: "we can waive the fees with any Solutions in Payments placement, Next2Pay placement, and Square just doesn't charge them at all. SkyTab does have these."
Already cheap (under ~2.2% CP)	Don't nickel-and-dime — win on product: better POS, pay-at-table, online ordering, support. Meet the rate, beat the stack. This is where you have no choice — get them with the merchant rewards.
Lease on the terminal ($30–$100/mo!)	Huge win: our placement model is $0 down without a long-term lease. This is all different depending on the product, but we can be flexible. Check their lease end date.
Early termination fee in their contract	This also depends on which placement they're going into and how large the deal size is. If we got them out of a contract, they would be required to get into one with us. Quantify it vs annual savings — usually savings covers it in 1–3 months. Ask in Deal Desk about buyout options on bigger deals.

No statement? Startup & projections worksheet

New businesses, new concepts, or owners who "can't find" the statement: build the numbers from projections. Underwriting works off estimates for new merchants — just keep them honest.

Customers per day

Average ticket ($)

Days open / month

% paid by card

Highest expected single ticket ($)

—

projected gross monthly sales

—

projected monthly card volume — use on the application

Quote conservatively — underwriting may cap early volume and raise it with history.
Startups are the best dual-pricing candidates: no habit of eating card fees yet.
Cash-tight startup? $0-down placement (SkyTab, Clover placement) beats buying hardware.
Any processing history helps — Square/Stripe/PayPal exports count as documentation.